Privacy Policy 

This policy sets out how TEDxAberdeen (“we”, “our” and “us”) uses and protects  personal information that you give us when you visit or use our websites and other  services, including events, that refer or link to this privacy policy. This also applies  when we are introduced in a business context and share contact information. This  privacy policy may be supplemented by additional privacy statements, terms or  notices provided to you.  

TEDxAberdeen is committed to preserving your privacy.  

  1. Information about you 

Using your information allows us to provide you with a better experience when using  our website and services.  

How we collect your personal data 

We may collect your personal data in the following ways:  

  • From you directly, when we meet in a business context (face to face,  attendance at our events, email, mail or telephone);  
  • From data that you provide online via our online forms (such as your name,  contact details, e-mail address etc.);  
  • From your interaction with and use of our online services including  

TEDxAberdeen, website, Facebook, Instagram, Twitter and LinkedIn feeds;  What we collect 

We may collect the following information:  

  • Name and job title;  
  • Organisation or academic institution you are associated with;  
  • Contact information such as an email address or telephone number;  
  • Demographic information such as address, postcode, preferences and  interests;  
  • Your interaction with us including frequency and timing of visits to  

TEDxAberdeen or websites or services; 

  • Photographs or videos captured at events, either organised or attended by  TEDxAberdeen; and  
  • Financial details when payments are required (e.g. payment for tickets).  We use your information to: 
  • Enable us to perform and improve the services you have requested;  
  • Respond to any queries submitted via the website, email, mail or telephone;  
  • Ensure that content from the website is presented in the most effective  manner for you and for your computer;  

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  • Analyse the information we collect so that we can administer, support, improve and develop the website and our services;  
  • Satisfy internal record keeping;  
  • Contact you from time to time for research purposes in relation to our  services, projects or work themes. We may contact you by email, phone or  mail. We may use the information to customise the website according to your  interests;  
  • Provide you with information or services that you request from us or which we  feel may interest you, unless you have indicated otherwise; and  
  • Notify you about changes to our service.  
  1. Legal Grounds for Processing 

We will only collect, use and otherwise handle your personal data on the website  when we have legal grounds for doing so. The common grounds will be:  

Legitimate Interest 

  • Forms 

When you enter your information in a form (such as your name, job title, academic  institution/company, email address and contact number), we specify the purpose and  future use of this information within the form itself.  

  • Surveys and Feedback 

We may contact you from time to time via email to request your feedback on events  and/or services you receive from us, or to send out surveys related to  

TEDxAberdeen services.  

Consent 

  • Mailing Lists 

You can subscribe on the website to receive further information from us including  news and events updates, our monthly newsletter and funding or training  opportunities. 

By subscribing through the website you consent to the collection, storage, use and  transfer of your data by us in accordance with the terms of this Privacy Policy.  

You can withdraw your consent at any point by clicking on the ‘click here to  unsubscribe’ link provided in our emails or by contacting us directly using the contact  details provided in Paragraph 11.  

  • Events 

We will process information about you to administer your event attendance, and after  the event, to send you information such as photos/video of the event, presentations  or follow up events by email. You will be asked to consent to such activities as part of  the event registration. 

Contract 

  • Payment 

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We will process information about you in order to fulfil our obligations under a  contract, for example where you have made a payment for tickets and we need to  use your personal information to process your order.  

  1. Cookie Notice 

We also collect some personal data, such as the IP address of your computer,  through the use of website cookies. You can set your preferences for these cookies  through our cookie banner. 

What is a cookie? 

A cookie is a small data file that certain websites write to your hard drive when you  visit them. The only personal information a cookie can obtain is information a user  supplies him or herself. A cookie cannot read data from your hard disk or read cookie  files created by other sites. Cookies, however, enhance our website performance in  a number of ways, including providing a secure way for us to verify your identity  during your visit to our website and personalising your experience on our website,  making it more convenient for you.  

What types of cookies do we use? 

  • Strictly Necessary Cookies 

These cookies are essential to enable you to move around the website and use its  features. Without these cookies, we cannot provide some of the basic functionalities  of our website.  

  • Performance Cookies 

These cookies generally collect information about how visitors use our website, for  instance which pages visitors go to most often, and the pages that they do not. This  helps us to understand and improve the site, so it is easy to use and includes helpful  content. They also allow us to fix bugs or glitches on the website. These cookies do  not collect information that identifies visitors, so we cannot identify you individually.  We use Google Analytics to track usage of our websites and interaction with our  newsletters. For example, to see what content you click on, so we can analyse what  content is of most interest to our audience.  

  • Functionality Cookies 

These cookies allow our website to remember the choices you make as you browse  the site. They provide more enhanced and personal features. The information  collected is anonymised and they cannot track your browsing activity on other sites  once you leave our site.  

How to block cookies 

You can restrict or block cookies which are set during your use of the website by  changing your browser’s settings. Some pages may not work if you completely  disable cookies, but many third party cookies can be safely blocked.  

Check information in your browser’s help section for specific instructions on how to  manage cookies. Alternatively, websites such as “All About Cookies” provide  comprehensive guidance.  

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Guide to managing cookies  

  1. Sharing tools 

This website uses sharing tools. Sharing tools allow you to share content through  social networks such as Facebook, LinkedIn or Twitter. When you click on a sharing  button, the social networking site may place a cookie on your computer. This would  be a third-party cookie set by the social networking site. If you have any questions  about the use of these third-party cookies, you should check the relevant social  networking site’s cookie policy.  

  1. Links to Third Party Websites 

As we want your experience of our website to be as informative and useful as  possible, we provide a number of links to websites operated by third parties.  

Please be aware that we do not have any control over third party websites and that  such third party websites may send their own cookies to users, or otherwise collect  data or solicit personal information. 

We cannot be responsible for the protection and privacy of any information which  you provide whilst visiting such third party websites and so these are not governed  by this privacy policy. We encourage you to review each third party website’s privacy  policy before browsing and interacting with the website in question.  

  1. Retention of your information 

We will retain your personal data for as long as we reasonably require in light of the  purpose(s) for which we are holding it and all relevant legal, commercial and  operational considerations. 

  1. Disclosure of your information 

We will not share, sell or distribute any of the information you provide to us without  your consent except as required or permitted by law. 

  1. Your rights under data protection  laws 

All individuals have a number of rights under data protection laws. However, they do  not apply in all circumstances. 

If you wish to exercise any of them, please contact us using the details provided in  Paragraph 11 and we will explain at that time if they are applicable or not.  

We will inform you in writing following receipt of your written request and if  necessary, seek additional information from you about your request, including proof  of identity.  

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  • The right to request access to your personal information, be informed about  the processing of your personal information and receive a copy of the  personal information we hold about you. We are obliged to respond to any  such request within one month of receiving a request, subject to limited  exceptions.  
  • The right to have your personal information corrected if it is inaccurate and to  have incomplete personal information completed.  
  • The right to object to processing of your personal information.  The right to restrict processing of your personal information.  
  • The right to have your personal information erased (the “right to be  forgotten”).  
  • The right to move, copy or transfer your personal information (“data  portability”).  
  • The right to withdraw your consent to processing (if consent is relied upon by  us to process the personal data).  
  • Rights in relation to automated decision making which has a legal effect or  otherwise significantly affects you.  

At all times, you have the right to complain to the Information Commissioner’s Office  which enforces data protection laws: https://ico.org.uk/

  1. Security 

Unfortunately, the transmission of information via the internet is not completely  secure. Although we will do our best to protect your personal data, we cannot  guarantee the security of your data transmitted online or through the website. Any  transmission is at your own risk. Once we have received your information, we use  strict procedures and security features to try to prevent unauthorised access.  

  1. Changes to our Privacy Policy 

We may amend this Privacy Policy from time to time to take account of changes to  our processing and regulatory changes. We encourage you to review it from time to  time. 

  1. Contact Details 

Please help us keep our records updated by informing us of any changes to your e mail address and other contact details.  

If you have any questions about this privacy policy, including if you wish to exercise  any of your rights, please contact us at tedxabz@gmail.com with the subject line  “privacy policy”.  

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