or notices provided to you.
TEDxAberdeen is committed to preserving your privacy.
1. Information about you
Using your information allows us to provide you with a better experience when attending our events, using our website and services.
How we collect your personal data
We may collect your personal data in the following ways:
- From you directly, when we meet in a business context (face to face, attendance at our events, email, mail or telephone);
- When you sign up for an event;
- From data that you provide online via our online forms (such as your name, contact details, e-mail address etc.);
From your interaction with and use of our online services including TEDxAberdeen, website, Facebook, Instagram, Twitter and LinkedIn feeds.
What we collect
We may collect the following information:
- Name and job title;
- Organisation or academic institution you are associated with;
- Contact information such as an email address or telephone number;
- Demographic information such as address, postcode, preferences and interests;
- Your date of birth;
- Your interaction with us including frequency and timing of visits to TEDxAberdeen or websites or services Photographs or videos captured at events, either organised or attended by TEDxAberdeen; and
- Financial details when payments are required (e.g. payment for tickets).
Occasionally, we may also collect the following sensitive types of personal information:
- Information about your health, including any medical condition, medicines that you take and/or sickness;
- Dietary requirements.
We use your information to:
Assist us in running our events;
- Enable us to perform and improve the services you have requested;
- Respond to any queries submitted via the website, email, mail or telephone;
- Ensure that content from the website is presented in the most effective manner for you and for your computer;
- Analyse the information we collect so that we can administer, support, improve and develop the website and our services;
- Satisfy internal record keeping;
- Contact you from time to time for research purposes in relation to our services, projects or work themes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests;
- Provide you with information or services that you request from us or which we feel may interest you, unless you have indicated otherwise; and
- Notify you about changes to our service.
2. Legal Grounds for Processing
We will only collect, use and otherwise handle your personal data when we have legal grounds for doing so. The common grounds will be:
When you enter your information in a form or when registering for our events (such as your name, job title, academic institution/company, email address and contact number).
- Surveys and Feedback
We may contact you from time to time via email to request your feedback on events and/or services you receive from us, or to send out surveys related to TEDxAberdeen services.
- Mailing Lists
You can subscribe on the website to receive further information from us
including news and events updates, our monthly newsletter and funding or training opportunities.
You can withdraw your consent at any point by clicking on the ‘click here
to unsubscribe’ link provided in our emails or by contacting us directly using the contact details provided in Paragraph 11.
We will process information about you to administer your event attendance, and after the event, to send you information such as photos/video of the event, presentations or follow up events by email. You will be asked to consent to such activities as part of the event registration.
We will process information about you in order to fulfil our obligations under
a contract, for example where you have made a payment for tickets and we need to use your personal information to process your order.
Special Category Personal Information
Special categories of sensitive personal information, such as information about your health, require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We have in place appropriate policies and safeguards which we are required by law to maintain when processing such data. We may process special categories of personal information in the following circumstances:
1. In limited circumstances, with your explicit written consent.
2. Where we need to carry out our legal obligations or exercise rights in connection with your attendance at our events.
3. Where it is necessary to protect you or another person from harm.
Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
We do not need your consent where the purpose of the processing is to protect you or another person from harm or to protect your well-being and if we reasonably believe that you need care and support, are at risk of harm and are unable to protect yourself.
3. Cookie Notice
We also collect some personal data, such as the IP address of your
computer, through the use of website cookies. You can set your preferences for these cookies through our cookie banner.
What is a cookie?
A cookie is a small data file that certain websites write to your hard drive when
you visit them. The only personal information a cookie can obtain is information a user supplies him or herself. A cookie cannot read data from your hard disk or read cookie files created by other sites. Cookies, however, enhance our website performance in a number of ways, including providing a secure way for us to verify your identity during your visit to our website and personalising your experience on our website, making it more convenient for you.
What types of cookies do we use?
- Strictly Necessary Cookies
These cookies are essential to enable you to move around the website and use its features. Without these cookies, we cannot provide some of the basic functionalities of our website.
- Performance Cookies
These cookies generally collect information about how visitors use our website, for instance which pages visitors go to most often, and the pages that they do not. This helps us to understand and improve the site, so it is easy to use and includes helpful content. They also allow us to fix bugs or glitches on the website. These cookies do not collect information that identifies visitors, so we cannot identify you individually. We use Google Analytics to track usage of our websites and interaction with our newsletters. For example, to see what content you click on, so we can analyse what content is of most interest to our audience.
- Functionality Cookies
These cookies allow our website to remember the choices you make as you browse the site. They provide more enhanced and personal features. The information collected is anonymised and they cannot track your browsing activity on other sites once you leave our site.
How to block cookies
You can restrict or block cookies which are set during your use of the website by changing your browser’s settings. Some pages may not work if you completely disable cookies, but many third party cookies can be safely blocked.
Check information in your browser’s help section for specific instructions on how to manage cookies. Alternatively, websites such as “All About Cookies” provide comprehensive guidance.
4. Sharing tools
5. Links to Third Party Websites
As we want your experience of our website to be as informative and useful as possible, we provide a number of links to websites operated by third parties.
Please be aware that we do not have any control over third party websites and that such third party websites may send their own cookies to users, or otherwise collect data or solicit personal information.
6. Retention of your information
We will retain your personal data for as long as we reasonably require in light of the purpose(s) for which we are holding it and all relevant legal, commercial and operational considerations.
7. Disclosure of your information
We will not share, sell or distribute any of the information you provide to us without your consent except as required or permitted by law.
8. Your rights under data protection laws
All individuals have a number of rights under data protection laws. However, they do not apply in all circumstances.
If you wish to exercise any of them, please contact us using the details provided in Paragraph 11 and we will explain at that time if they are applicable or not.
We will inform you in writing following receipt of your written request and if necessary, seek additional information from you about your request, including proof of identity.
- The right to request access to your personal information, be informed about the processing of your personal information and receive a copy of the personal information we hold about you. We are obliged to respond to any such request within one month of receiving a request, subject to limited exceptions.
- The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed.
- The right to object to processing of your personal information.
- The right torestrict processing of your personal information.
- The right to have your personal information erased (the “right to be forgotten”).
- The right to move, copy or transfer your personal information (“data portability”).
- The right to withdraw your consent to processing (if consent is relied upon by us to process the personal data).
- Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.
At all times, you have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk/
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted online or through the website. Any transmission is at your own risk. Once we have received your information, we use strict procedures and security features to try to prevent unauthorised access.
to our processing and regulatory changes. We encourage you to review it from time to time.
11. Contact Details
Please help us keep our records updated by informing us of any changes to your email address and other contact details.